Volunteers needed for the Parade

Volunteer Hours: 8:00 AM-Noon. Click here for the PDF of Volunteer Instructions.

  • Meet @ 8:00 am in front of A.C. Petersen's, 240 Park Road for all volunteers
  • If you have the Rust colored Volunteer T-shirt from a prior year, please bring it with you
  • Volunteers need to be at their assigned location by 9:00am
  • Participating Groups start to line up @ 9:30am
  • Parade starts @ Park & So Highland St. @ 10:30am
  • Buses drop off participants @ Park & South Highland Street. Buses will park on the north side of Vera St. for pick up. (See map for location)
  • Handicap Parking available on Crescent St, Fairlawn St, Washington Circle and any other side streets along Park Rd.  Once the street is closed off, entry will need to be made from the back end of the street.
  • Restrooms are available – see Consolidated Map listing
  • Food is available at restaurants on Park Rd
  • Be certain you have the Division Line-up List, Division Map & Clipboard.  Clipboards are returned to Steben’s Auto body near the stage.
  • Candy- cannot be thrown into the crowd. Must be tossed under-handed.  Keeps eye alert for young children running out into the street for candy.

Conductors & Assistant Conductors

  • Instructions on use of portable Radios is given on Saturday morning.   Radios must be returned to Steben’s Auto Body at the end of the parade along with clipboards
  • Make sure your Division # Sign is posted near your street so participants can locate you.
  • Make sure you have a clipboard and Division listing. Listing will be given out on Saturday morning.
  • Check off groups as they arrive. A listing of Divisions and the Units in that division is provided in addition to a colored Map of the Division line-up location.
  • Line up participants in the order listed on the Division Sheet. Parade order is done by design so changes/revisions must be noted & communicated to TV commentators.
  • Maps – (1.)  Division Lineup (colored map), (2.)  Consolidated Map- showing Restrooms locations, Parade Route, Handicap Parking, Division Locations)
  • March with your group to avoid large gaps between the units. Allow space for each group. Instruct them to speed up or slow down as needed. If Group 1 has 10 people, allow room for 10. If Group 2 has 20 people and a truck and Group 3 arrives first, leave enough space for Group 2 when they arrive.
  • Any cars that arrive that have not received a specific division assignment via mail should line up on Ringgold St.
  • All vehicles in the parade need to go past Jessamine St up to Trout Brook & turn. Divisions must march all the way to Jessamine St and turn the corner
  • Anyone not on your roster should be asked to speak with:
    Division # 1, 5 & 6 – to be determined    Division # 2, 3 & 4 – to be determined
  • Elected officials may march in the parade wearing campaign buttons, but no signs are allowed.   Candidates for election may walk on the sidewalk and distribute flyers.


  • At your assigned location:
  • Make certain you have all Maps & Division Listings
  • Provide directions to individuals when asked for the location of their group. 
  • Provide directions to restrooms and handicap parking.
  • Crowd control – make certain little children are not running out into the street to catch candy thrown from cars.  Remind those throwing candy it must be done in an underhanded manner.
  • Make sure spectators stay back on the sidewalks and not in the path of the parade. Some marching groups are wide and span the street.   Important
  • If you run into a problem call –will be determined to report the issue.

Thank you for volunteering and have fun!

If you have questions, please contact Rita Soovajian at 860-522-6696 or e-mail rsoov@comcast.net.